Not everyone has a job that has variety, excitement and fun. But, at Soiree, we do. Think about it. Basically our job is planning parties. OK, that’s the simplistic version of a day in the life of an event planner. In reality, it’s so much more.
We thought you might like to have an inside view of what we do every day. So, let’s begin by pretending you are a bride looking for help planning your outdoor wedding, which is 11 months away. We start by telling you what we can do and finding out how involved you want Soiree to be: we can plan and choreograph everything, or just the parts you don’t want to handle.
Our vendor list includes bakers, florists, photographers, dress designers, tuxedo rental personnel, musicians—the list is long and comprehensive.
Maybe you want us to take care of finding a DJ, photographers and party rental vendors. You know a band that you’ll contact, but you want us to find a DJ for the reception. You ask us to find a photographer who can go beyond traditional wedding photos to include some fun innovative portraits. You’re also on a budget and want to keep the cost down, so you’ve requested the services of a taco truck but need affordable table settings and linens.
Now, we get to work. We look through our list of vendors to find those we think are suitable—DJs, photographers and party supply vendors. We put together a price list with some samples of their work and send those to you. We include a diagram of the wedding setup and give our phone numbers to, you and involved family. From the vendor list, you choose the ones you like and we make all the arrangements. From now on, we’ve got this.
For the wedding, we attend the rehearsal for an hour to help cue bridesmaids and groomsmen. The wedding day we are there for eight hours to make sure that everything runs smoothly. We’ve checked with the vendors and everything is running as planned. We’re pretty sure that all our ducks are marching lock-step in a row when you arrive at the church to begin taking photographs.
Just as guests are being seated, however, your brother whispers to us that band didn’t show up. Gulp. Wait, the DJ is here and he has a tape with some traditional music and some mariachi. Good. We’re covered.
The taco truck arrives, planning business as usual. But making each guest wait several minutes for a plate of food is not going to work. People want to sit down and eat together. We wrestle some eight-foot tables out to the garden and start plating rice and beans rigging up a buffet line. The vendors make tacos at warp speed and the guests. Another crisis averted. Your guests have no idea that the wedding was anything other than perfect.
Having an event planner made your life and your families’ stress free. Advanced planning minimizes glitches and your day is everything you dreamed it would be. As for us? Does anyone have as much fun at work as a wedding planner? Maybe. Does anyone have more fun? Absolutely not.